Abstract Submission

All contributions to HB2012 will be managed using the JACoW Scientific Programme Management System (SPMS). All authors (coauthors included) must have both a profile and an associated account within the JACoW Repository before submitting an abstract. Persons who have attended a JACoW conference since 2005 should already have a profile and account in the system. Only one account is needed for multiple conferences.

A link for authors to log in to their SPMS account and submit their abstract(s) is provided at the bottom of the page. All submitting authors should, however, first read these guidelines before submitting their abstract and be reminded of the important procedure that immediately follows abstract submission, which is listed below under "After Abstract Submission".

The deadline for abstract submission is 29 June 2012.

Submitting an Abstract

Abstract Title
Enter the title of the abstract, using initial capital letters only, as show in these examples:
A Fast Orbit Feedback for the ELETTRA Storage Ring

Your entry here also defines how the title will appear in the abstract booklet.

Presentation Type
Authors of papers that are not invited (“Invited Oral”) should select “Poster”. The working group conveners will select which contributed submissions will be presented orally. The remaining submissions will be presented as posters. Soon after the close of abstract submission, submitters will be notified of their presentation type.

Classification
To complete submission of an abstract, authors are required to select a classification. Invited Plenary Speakers have been assigned a separate classification. All other classifications are based on the program tracks for the Workshop. Authors are responsible for properly classifying their abstracts to ensure that, if accepted for presentation, their papers are properly placed within the conference program. The working group conveners and the IOC reserve the right to change the classification of your abstract if deemed appropriate.

Abstract Text
An abstract is a concise summary of a paper. It should describe the paper and include a statement of the issue, research methods, and significant findings. Abstracts should be written as one continuous paragraph (carriage returns are not allowed). Since electronic submission over the web does not allow a simple, straightforward system to enter symbols, superscripts or subscripts, authors are requested not to use them. Also, equations and footnotes are not acceptable within the body of abstracts and will be removed by the proceedings editor. Note that footnotes and references to funding agencies may be entered in their designated fields (see below). Abstract text should not exceed 1200 characters.

Footnotes
Footnotes not exceeding 200 characters may be inserted in the footnote field for references to coauthors, institutions, etc.

Funding Agency
References to funding agencies may also be included and should not exceed 200 characters.

"Submit"
Once the abstract text is entered, click the "Submit" button. Confirmation of submission will be sent by email.
The next immediate step is to enter information regarding coauthors.

After Abstract Submission

Entering Coauthor Information
After having "submitted" your abstract, a new window will open allowing you to enter coauthors and designate them as primary/submitting, speaker/presenter, etc. Note that when you enter coauthors, this information also goes into the SPMS, which will search to see whether a profile/account already exists for the coauthor. After the abstract is submitted, primary/submitting authors may log on to their accounts at any time and edit their abstracts/coauthor data, etc.

It is assumed that the submitting author would present a paper for oral presentation if selected. The names of submitting authors/persons who will make oral presentations will appear first in the list of coauthors in the conference program and abstracts brochure. If a person other than the submitting author would present the paper, this should be indicated on this page.

Making Changes to Your Abstract
Once the author information is complete, clicking "Return to Abstract List," will allow you to print, edit, or withdraw the abstract. You can log in to SPMS and make changes to your abstract and author information at any time, except for a two week period following the deadline, during which time the working group conveners will be reviewing abstracts for acceptance and selection for oral presentations.

Notification of Acceptance
Notification of the acceptance of contributions for presentation at the Workshop will be made to all submitting authors.

Submit an abstract

Please send an email to zhaoning@ihep.ac.cn if you have questions or difficulty submitting your abstract.